May 15th, 2014 by Elma Jane
Looking to buy a new business phone? Wait!!! A slew of hot new smartphones are set to launch in the coming months, 2014 has already seen its share of major releases. This spring, HTC unveiled the new HTC One M8, which packs a slick all-metal body and Samsung debuted the featured-packed Galaxy S5. Nokia also released the Lumia Icon, its new flagship Windows Phone. But some of the year’s biggest releases are still to come, including a new version of Apple’s iPhone and a follow-up to Samsung’s stylus-equipped Galaxy Note 3. Meanwhile, a new Android phone from startup OnePlus could make a splash.
Galaxy Note 4
Samsung is expected to launch a follow-up to the Galaxy Note 3 this fall, one of the best business phones ever made, thanks in part to the included S Pen stylus, which slides out from a slot on the phone’s chassis and turns the device into a note-taking machine. The phablet also boasts a stunning 5.7-inch display that’s big enough for real productivity tasks. Samsung hasn’t officially confirmed any details about the Note 3’s successor, but there are a few safe bets. For starters, fans can expect the line’s trademark stylus to return for the Galaxy Note 4. Its display meanwhile, should rival the Samsung’s newer Galaxy S5 in terms of brightness and picture quality. Finally, considering Samsung packed a fingerprint reader into the S5’s home button, it’s likely the company will do the same for the Note 4. A fingerprint reader can make your business phone more secure, since only you can unlock the device with a quick swipe of your finger.
iPhone 6
Apple’s iPhone 5s is a great phone, but its compact 4-inch display could be too small for some people. Reports indicate that Apple might deliver a much bigger device in the iPhone 6, which is expected to debut this fall in 4.7-inch and 5.5-inch variants. That’s a big deal for business users who depend on their smartphone to stay productive but prefer a larger display. Both models are also rumored to include a blazing-fast A8 processor, an upgrade over the speedy 64-bit A7 chip found in the iPhone 5s. The iPhone 6 is also expected to include the same fingerprint reader that debuted with the iPhone 5s. The reader is embedded in the phone’s home button, and lets you unlock the device simply by placing your finger on the button. And of course, the iPhone is the only smartphone that gives you access to Apple’s App Store, which features the biggest and arguably the best, library of business and productivity apps on any platform.
LG G3
LG is preparing to unveil a successor to its flagship phone, the LG G2 this spring. The so-called LG G3 could be one of the year’s most noteworthy business phones if it retains the G2’s superlong battery life. The phone ran for up to 11 hours in tests that involved continuous Web browsing, making it one of the longest-lasting smartphones ever made. In addition to longevity, the G2 boasts a snappy quad-core processor, a roomy 5.2-inch display and a handy multitasking feature called QSlide, which lets you run a second app in a floating window over your main app. That’s a plus for business users who need to juggle tasks such as responding to email while conducting research in a Web browser. LG hasn’t yet announced which features will get an upgrade for the LG G3, but fans won’t have to wait long to find out. The company is expected to show the device off at a special press event on May 27, though it’s not yet known when the phone will hit store shelves.
Lumia 635
Windows Phone fans saw the release of a new flagship device in the Nokia Lumia Icon this spring. Now, Nokia is following that up with the Lumia 635. A new midrange Windows Phone with a lower price point, that could make it worth a look for budget-minded business users, especially since the device runs on Windows Phone 8.1, a new version of Microsoft’s mobile operating system. One of the phone’s standout features is Cortana, a voice-activated personal digital assistant that can notify you of upcoming appointments, flight information, weather alerts and more. Also, new in Windows Phone 8.1 is the Action Center, which is similar to the notification hub found on both the Android and iOS operating systems. Just swipe down from the top of your phone’s display to view all of your alerts at a glance, and like every Windows Phone device. The Lumia 635 is fully integrated with the desktop version of Microsoft Office.
OnePlus One
The OnePlusOne set to launch this June, is a powerful new business phone with a unique set of features. The 5.5-inch Android device packs a huge display, a top-tier processor and a high-capacity battery. The phone also adds features you won’t find in many flagship phones, such as always-on voice commands. So instead of fiddling with menus and touch-screen controls, you can set an alarm, place an appointment in your calendar or access turn-by-turn directions by uttering a few words – even when the display is off. The OnePlus One also offers a few notable security features you won’t find in most other smartphones. For instance, the phone’s Privacy Guard setting lets you block individual apps from accessing personal information stored on your device. The OnePlus One also ships with built-in encryption for SMS text messages to ensure your private business communications remain private.
Posted in Smartphone Tagged with: Android, Android and iOS operating systems, Android device, Android phone, App Store, Apple's iPhone, Apple's iPhone 5s, chip, Cortana, desktop, device, digital, email, encryption, fingerprint reader, flagship phones, Galaxy Note 3, Galaxy Note 4, Galaxy S5, high-capacity, HTC, HTC One M8, hub, integrated, iOS, iPhone 6, LG G2, LG G3, Lumia 635, Microsoft, Microsoft Office, Microsoft's mobile operating system, mobile, Nokia, Nokia Lumia Icon, OnePlusOne, operating systems, phablet, phones, platform, Privacy Guard, processor, QSlide, S Pen stylus, Samsung, Security, slot, Smartphones, sms, stylus, swipe, top-tier processor, touch-screen controls, voice commands, web, Web browsing, windows, windows phone, Windows Phone 8.1
May 13th, 2014 by Elma Jane
Keeping track of invoices and shipping data and making the information easily accessible, traditionally has not been so easy, even though PayPal has made it simpler for businesses to buy and sell goods and services online.
To address the issue, Microsoft has created a PayPal invoicingtemplate, which ExcelTemplates.net also has begun offering for free as part of its new line of templates and spreadsheets. With the new template, companies of any size may keep an exact digital record of their business transactions.
The PayPal invoice template from Microsoft is the all-in-one solution for companies looking for ways to streamline their invoicing process. The PayPal invoice template comes ready to use immediately after downloading. You can type, print or ship with just a few clicks and get back to business in no time.
When using the template, businesses type in the item name, a description of the item, item quantity, unit price, total amount and tax. The PayPal template also serves as a time-saving calculator that will calculate tax, totals and shipping charges for order of any size.
Companies also can add any applicable discounts or sales tax rates to come up with a final total. They also can add any special terms and conditions for the transaction, any special notes for the recipient and add a special memo for the company if necessary that won’t seen by the recipient.
Posted in Best Practices for Merchants, Financial Services Tagged with: data, discounts, ExcelTemplates.net, invoicing, Microsoft, PayPal, Rates, sales tax, sales tax rates, shipping charges, shipping data
May 9th, 2014 by Elma Jane
Email is an indispensable part of running any business, it is so important. It’s often the best and least intrusive way to communicate with employees, colleagues and collaborators. Not all email platforms are equal, it’s important to choose one with the right email service and features your business need, also to avoid overpaying for features that you don’t need.
Factors to consider before settling on an email platform for your business.
Bonus Features
Once you’ve found an email service that covers all the basics, check for additional features that can boost your productivity. Some platforms such as Gmail and Outlook includes integrated video chat. That means you can use a single service for both exchanging messages and meeting remotely, making your day-to-day operations simpler and more efficient. Some email platforms also include instant messaging functionality. Instant messaging is better than email for real-time discussions, since you can exchange numerous short messages in rapid succession. Sending an instant message may be preferable to sending an email if the content of your message is not that important
Collaboration Tools
Good business email platform makes it easier for you to work together with your employees or colleagues. The best platforms include tools to help you collaborate. Services such as Gmail and Outlook include a built-in-calendar as part of your email inbox, in a few simple steps you can share your calendar with others so they can view and edit it on the fly. That can really help with planning and collaboration. Email threading is another feature that can help you work together with colleagues. Threaded emails make it easier to follow long exchanges because replies appear one after another in a single thread, instead of being spread throughout your inbox in the order they were received.
Free or Paid??
One thing you can’t get with a free Web mail service is the ability to use your brand’s name as part of your email address. Registering for a free Gmail account gives you an email address like [username]@gmail.com; but by subscribing to Google Apps for Business, you can secure an email address that reads [username]@[yourbusiness].com. In most cases, you’ll need to already own your own Web domain in order to use it as part of your email address, but registering a domain can cost as little as $10 per year. Services such as Microsoft Office 365, give you your own domain name without the need to pay additional hosting fees.
Security
Whether you pay for email or use a free service, you’ll want tight security for your business inbox especially if running your business involves the exchange of private client data and other sensitive data can be attached to your email account, such as bank account numbers and tax returns. Even more than with your personal email, it’s important to keep cyber criminals out of your business account. Before settling on an email service, check for common-sense security measures such as spam and phishing filters. Support for two-factor authentication is also important. The feature helps keep outsiders out of your inbox by requiring users to have two pieces of information to sign in. The first is your regular password and the second is a freshly generated code sent to either your mobile phone or a second email address. Other security features to check for include built-in antivirus measures to keep malware off your computer, which is especially important if you download a lot of attachments. Whether or not it’s important for you (and any employees) to have a branded email address is ultimately up to you. An email address that includes your own domain name can potentially boost the perceived credibility of your business. On the other hand, a generic email address might be fine for the smallest businesses, especially if you are a sole proprietor.
Storage Space
A branded email address isn’t the only advantage of a paid email service. Paid platforms offer plenty of other perks, such as expanded cloud storage for email and other files. Many free email services offer limited storagespace, forcing you to delete messages when your inbox gets full. If you run a small business that relies heavily on email and you prefer to archive messages rather than delete them, your inbox can fill up in a hurry. By subscribing to a paid service, you can gain access to a much bigger inbox. There are a few other related concerns to consider. The maximum size of an email attachment varies widely between different services, with some services capping attachments at 10GB and others letting you send huge files up to 300GB or more, as long as the file is already uploaded to the cloud.
Posted in Best Practices for Merchants Tagged with: antivirus, bank account, business account, chat, client data, cloud, code, computer, data, domain, email, email address, email inbox, email platforms, email service, Email threading, gmail, Gmail account, Gmail and Outlook, Google Apps, hosting, hosting fees, Instant messaging, Malware, messaging, Microsoft, Microsoft Office, mobile, mobile phone, password, personal email, phishing filters, phone, platforms, Security, security features, spam, spam and phishing, tax, tax returns, threading, video chat, Web domain, Web mail, Web mail service
